VP of IT uses myMeeting.info to correct a false impression and an episode of confirmation bias re: the risk of isolation for a team member.
In psychology a memory bias is a cognitive bias that either enhances or impairs the recall of a memory or that alters the content of a reported memory.
How MyMeeting info was used:
During a first review of data visualisations (in which we also calibrate our algorithm to match company norms re: meetings frequency) we flagged that the VP of IT had one team member (John*) at risk of isolation (defined as not having met with any peers or supervisors for 7 days straight).
The VP challenged the data and said he distinctly remembers John being on the virtual company happy hour 3 weeks ago.
The calendar of the event supported this notion, because it showed John had accepted the happy hour invite.
However after checking the meeting dashboard for the past 3 weeks (inc. a deep dive in meeting attendance data for that event) the VP could see that John had not joined.
How this awareness drove behaviour change:
It seems this might have been a case of an initial false memory (I remember seeing John) further being supported by a confirmation bias (See, John accepted the invite) that John wasn’t at risk being isolated from contact.
Firstly, the VP immediately pinged John’s team manager, to set up a 1:1 that day and see why John has been out of touch for 3 weeks.
Secondly, HR requested we give them with a company-wide alert that notifies HR if a person misses 2 scheduled and accepted meetings in a row.
HR can now alert all team managers to investigate this issue within 24hrs.
Meetings are scheduled, accepted, cancelled and rescheduled all the time. This can lead us to lose track if we actually met with a specific person or not (in particular if these are large group meetings).
Just because we recall something with a lot of confidence, detail and emotion, doesn’t mean it actually happened that way. Especially when dealing with the well-being of our team members.
*The names have been changed to protect the privacy of the people involved